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Glenn Hegar  •  Texas Comptroller of Public Accounts

Forms (Alphabetical)

Name Number Description
74-227

Used by agencies to send to payees to confirm that their payments are destined for outside the U.S.

74-189
Used by agencies to list personnel authorized to pick up warrants.
74-222

Used by agencies and institutions to request authorization for Enterprise Resource Planning (ERP) projects in compliance with Government Code Section 2101.037(a).

74-210
Used by junior/community colleges to submit an estimate of state matching contribution funds needed for employees participating in the Optional Retirement Program.
AP-152
Used by payees to provide state agencies with all the necessary information for setting up a Texas identification number (TIN).
74-209
Used by payees to file a claim against the state of Texas for an obligation when the appropriation period has expired or does not exist.
74-188
Used by agencies to submit a request to report debts or change information on existing debts.
74-190
Used as an agreement between a state agency and the Comptroller’s office that allows the agency to receive warrants before payday.
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Used by agencies to request chargebacks for forged warrants or by financial institutions to request payment for lost warrants that have been cashed.
73-240
Used by agencies for all Uniform Statewide Accounting System (USAS) transactions to group together like documents, with the batch type determining the screen layout.
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Used by agencies and institutions to submit for data entry budget documents with completed batch headers to receive budget to pay for employees’ benefit payments for the new appropriation year per Accounting Policy Statement (APS) 019.
73-181
Used by agencies to set up and make corrections to original budgets (when authority exists), to make budget transfers between direct strategies, to move a budget from one year to another and to lapse funds according to Accounting Policy Statement (APS) 018.
73-283
Used by agencies to document their annual physical inventories.
73-284
Used by an agency to notify the Comptroller’s office that the agency will use the State Property Accounting System (SPA) as its own system.
70-223
Required of all agency users of the Comptroller statewide financial systems. Agency security coordinators must have a signed form from every user on file at their agency prior to granting access to the systems.
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Used by agencies to update all their contacts on Fiscal Management contact lists. Master list includes Interagency, SPA and Vendor Payment Contact Update Forms.
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Lists findings from audits and recommendations for corrective action.
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Used by agencies to request the daily debtor hold extract file.
82-198
Used by agencies to make deposits to the Texas Comptroller of Public Accounts.
73-185
Used by agencies when depositing funds to the State Treasury. This form records the Uniform Statewide Accounting System (USAS) coding block for each transaction as well as a description of the funds involved.
74-176
This form may be used by vendors, individual recipients or state employees to receive payments from the state of Texas by direct deposit or to change/cancel existing direct deposit information.
74-191
Used by agencies to request that salary or non-salary direct deposit payments be reversed through the Automated Clearing House (ACH) system.
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Used by agencies to request an override of the disbursement indicator in the Uniform Statewide Accounting System (USAS) so a future-dated payment can be processed overnight.
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Used by agencies to sign up for Fiscal Management email publications and announcements.
74-224
This form is used by employees to sign up to receive payroll payments through the Employee PayCard program.
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Used to subscribe to updates on the Enterprise Resource Planning project news and events.
73-178
Used by agencies to correct one or more fields on a payment that has already processed in the Uniform Statewide Accounting System (USAS).
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Used to subscribe to the weekly e-mail newsletter highlighting “What’s New” on FMX.
73-162
Form required during the fiscal year Reappointment process.
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Included in master Contact List Update Form used by agencies to update their Fiscal Management contact lists.
73-176
Used by state agencies and institutions of higher education to pay one another for goods, services or federal/state pass-throughs.
73-180
Used by agencies to correct non-payment-related transactions, process cash operating transfers and process adjustments.
73-318
Used by agencies to name the people authorized to request changes to an agency’s data by a Letter of Authorization (LOA). This form must be accompanied by a letter written and signed by the agency head or governing body.
73-313
Used by agencies or by an authorized Comptroller employee to authorize changes to data in the Human Resource Information System (HRIS), Uniform Statewide Payroll/ Personnel System (USPS) or the Standardized Payroll/Personnel Reporting System (SPRS).
74-204


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Used by agencies to request a payroll override in the Standardized Payroll/Personnel Reporting System (SPRS).
74-208
Used by agencies, the attorney general and the Comptroller’s office to officially approve or deny a miscellaneous claim.
74-194
Used by agencies to report property that is missing, damaged or stolen.
73-286
Used by agencies to notify the Comptroller’s office of a new agency head or property manager.
74-211
Used by junior/community colleges to request the monthly reimbursement of their state matching contribution funds for employees participating in the Optional Retirement Program.
74-157
Used by payees and agencies to request updates to payee information in the Texas Identification Number System (TINS).
74-154
Used by a hold source agency to set up, change or release hold information for a payee.
73-179
Used by agencies to request cancellations for held warrants, reinstated warrants or post-dated payroll deduction warrants to be processed by the Comptroller’s office.
74-213
Used by agencies to identify the type of petty cash account requested and other necessary information, such as requested amount, funding source and total petty cash disbursements for the fiscal year.
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Provides a checklist of agency documents required during a post-payment and procurement review.
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Contract between the Texas Comptroller of Public Accounts and the contracting agency for audits of documents after payment or posting.
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Allows agency representatives to rate the level of service during their recent audit.
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Contains information to help the Expenditure Audit section plan an agency audit.
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Used by agencies to record property that has become depleted, worn out, damaged or obsolete through use, time or accident and can no longer serve the purpose for which is was originally intended. This is not a required form, but it is suggested for use at the time of cannibalization/disposal of salvage property.
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Used by agencies to document a property transfer. This form is suggested but not required.
73-170
Used by state agencies to organize data for online entry into the agency’s accounting system. This form can be used as part of an agency’s internal control process and to document required approvals.
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Used by the chief fiscal officer or higher official for each agency to certify that the binding encumbrance and payable entries have processed in USAS for the first three quarters of the fiscal year and to certify that the binding encumbrance and payable entries have processed and all unobligated balances have been lapsed or brought forward for previous year appropriations (includes the fourth quarter of the previous appropriation year) per APS 018.
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Used by agencies to internally document the request for and approval of an increase to the maximum lodging rate issued by the Comptroller’s office.
73-326
Used by agency security coordinators to verify their users’ access.
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Used by agencies to request a Processed Transaction File each time data are loaded in batch to the State Property Accounting System (SPA).
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Included in master Contact List Update Form used by agencies to update their Fiscal Management contact lists.
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Used by agencies at time of cannibalization/disposal of salvage property. This is a suggested but not required form.
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Used by agencies at time of physical transfer of property. This is a suggested but not required form.
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Used by agencies to request file extracts online in the State Property Accounting System (SPA) and to retrieve these downloads the following business day via electronic file transfer (EFT).
74-228
Used by agencies converting to the Standardized Payroll/Personnel Reporting System (SPRS).
74-197
Used by agencies and institutions of higher education to report salaries supplemented from non-appropriated funds.
74-218
Used by agencies to provide the Comptroller’s office with a coding block for processing the payment of a settlement and/or judgment that involves a special fund.
74-216
Used by agencies to apply for a special payee identification number for low dollar, one-time payments to multiple payees.
73-310
Used by agencies to request removal of posted payment transactions from Uniform Statewide Accounting System (USAS) production.
74-221
Used by taxpayers to authorize direct deposit of tax refunds (for return to the Comptroller’s office).
73-174
Used by state agency personnel to document information required for reimbursement of business-related travel expenses.
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Used by agencies to request a specific data file from the Comptroller’s System Input/Output (SIO) group.
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Included in master Contact List Update Form used by agencies to update their Fiscal Management contact lists.
73-172
Used by state agencies, along with the Voucher Detail form, to make multiple payments to vendors for goods and/or services. May also be used for travel and/or purchase-related transactions to expand on trip purpose or description from the Voucher Detail form.
73-173
Used by agencies to document multiple payment transactions to vendors for goods and/or services. May be used in conjunction with the Voucher Cover form.
00-432
Used by a hold source agency to authorize the release of a held warrant.

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Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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