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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Electronic Signature Guidance

The Comptroller’s office allows for the acceptance of electronic signatures on employee travel vouchers. For guidance before implementing electronic signatures, please use these references provided by the Department of Information Resources (DIR):

Requirements

Agencies should keep in mind the following requirements when implementing electronic signatures:

  • Ensure that if any changes are made to the travel voucher, there is an adequate log that details the changes made, by whom, and when. The traveler should certify all changes made.
  • If an agency decides that email is the most appropriate way to utilize electronic signatures, the agency must ensure that no confidential data is transmitted through an unencrypted email message. For example, an employee’s TIN includes his/her social security number and social security numbers are considered confidential.
  • Receipt requirements have not changed. Agencies must still comply with the receipt requirements listed in the Textravel Documentation Requirements. Receipts may be stored electronically but must be retrievable upon request.
  • The agency must maintain documentation of the electronic signature and related information.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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