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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Changes

Date Topic(s) Old rule, policy or procedure New rule, policy or procedure
Sept. 1, 2017 In-state and out-of-state meal and lodging rates n/a Added Fiscal 2018 Travel Reimbursement Rates to Current and Historical Travel Reimbursement Rates
Sept. 2, 2016

State Travel Management Program (STMP)

In-state and out-of-state meal and lodging rates

Documentation Requirements

n/a

Clarified description of STMP to mention Texas Comptroller of Public Accounts’ procurement staff.

Added Fiscal 2017 Travel Reimbursement Rates to Current and Historical Travel Reimbursement Rates

The general provisions for supporting documentation requirements was clarified to indicate that relevant documentation must be retained for the current year + 3 and that records under review cannot be destroyed until all issues are resolved.

May 27, 2016

Moved Non-overnight, Overnight and STMP tabs under General, Meals and Lodging tabs.

Added a Rates tab

Added information concerning meals and lodging

n/a

Added Overnight travel to multiple duty points without an intermediate return to a designated headquarters under the Meals tab.

Added Multi-day travel to duty point under the Lodging submenu under the Meals and Lodging tab.

Added a Rates tab for current and historical maximum allowable rates for both in-state and out-of-state travel within the contiguous United States.

June 6, 2013 Out-of-State Travel n/a Added information regarding required documentation of out-of-state travel by appointed officers
Nov. 15, 2012 Payment Search State Employee Travel Payment Search has been replaced by a new TxComptroller eSystems application. For more information, see How to Search Payments Online.
Sept. 10, 2012 Mileage Calculator – Rental Car vs. Mileage n/a New tool to help Texas state agencies and institutions of higher education determine the more cost effective method of travel between using a rental car or receiving mileage reimbursement.
Sept. 1, 2011 In-state and out-of-state meal and lodging rates Federal rates provided by the General Services Administration (GSA) for both in-state and out-of-state travel within the contiguous United States.

For out-of-state travel, if a duty point is not specifically listed, the rate for the nearest city or county may be used.

For in-state travel, if a duty point is not specifically listed, a maximum rate of $85 for lodging and $36 for meals must be used.
Federal rates provided by the GSA for both in-state and out-of-state travel within the contiguous United States

Rate for non-listed locations is limited to the GSA’s Domestic Maximum Per Diem Rates.
Sept. 1, 2009 In-State Meal and Lodging Rates Methods for determining maximum meal and lodging rates were different for in-state and out-of-state travel. The methods for determining maximum in-state meal and lodging rates have changed. For a complete summary, see Changes to Methods for Determining Maximum Meal and Lodging Rates, Sept. 2009.
July 28, 2009 Parking and Tolls n/a Rules for reimbursing parking and tolls have not changed. The language for the two topics was standardized. See:
June 26, 2009 Mileage in personal vehicle

The number of reimbursable miles could not exceed the number of miles of the most cost-effective route between two duty points. The shortest route was presumed to be the most cost-effective route.

The number of miles traveled by an employee for state business could be determined by the Texas Mileage Guide or by point-to-point itemization. Point-to-point mileage could be documented by an employee's vehicle odometer reading or by a readily available online mapping service designated by agency policy.

Effective Jan 1, 2010, state agencies may consider alternate routes taken as a result of employee safety concerns when determining an employee's mileage reimbursement. However, members of the Legislature will only be allowed to receive mileage reimbursement for the most cost-effective route between the origin of a member's travel and the final duty point.

Effective Jan 1, 2010, the Texas Mileage Guide will no longer be available for calculating mileage reimbursements.

Dec. 16, 2008 Commercial Air Transportation n/a Added Commercial Air Transportation: Excessive Baggage.
Dec. 4, 2008 Computation of mileage reimbursement Mileage could be calculated using the Texas Mileage Guide or by point-to-point computation derived from an employee’s odometer reading.

Mileage may still be calculated using the Texas Mileage Guide or by point-to-point computation. However, the point-to-point computation may be derived from an employee’s odometer reading OR by a readily available electronic mapping service (such as Yahoo Maps, Rand McNally, MapQuest, etc.). If the agency decides to allow employees to use a readily available electronic mapping service, the agency must designate only one electronic mapping service.

Dec. 4, 2008 Original signatures A signature on a paper travel voucher form was only valid if the signature was original. Original signatures are no longer required on paper travel voucher forms.
Dec. 4, 2008 Travel between residence and an airport Reimbursement of mileage was dependent on factors surrounding the airline and flight and whether the travel was during or outside of the employee’s regular work hours. The agency may determine when it is appropriate to reimburse an employee for mileage between a residence and an airport.
Dec. 4, 2008 Calculation of median rates for out-of-state travel If a rate for a particular duty point was not listed on the federal rate schedule, the rates listed for that state must be ranked from lowest to highest and the median rate is the middle number (if there are an odd number of rates) or the average of the middle two numbers (if there are an even number of rates).

If a rate for a particular duty point is not listed on the federal rate schedule, the agency may use the rate that is listed for the nearest city or county to the duty point.

 

FPP G.005

Comptroller
The Comptroller of Public Accounts.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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