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Glenn Hegar  •  Texas Comptroller of Public Accounts


What’s New?

Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements

The transaction entry screens in USAS and CAPPS allow state agencies and institutions of higher education to enter payment-related information in the invoice number and description fields. Review your agency’s procedures to ensure compliance with USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023).

Under no circumstances should agencies and institutions enter confidential or sensitive information such as complete or partial Social Security numbers or information covered by the Protected Health Information Prohibition.

Data items described in Business and Commerce Code, Section 521.002 must not be entered into a field not specifically created for that information unless explicitly allowed by Comptroller policy. Disallowed data includes:

  • Social Security number
  • Date of birth
  • Driver’s license number
  • Credit card number
  • Direct deposit or bank routing information
  • Medical information
  • Any other sensitive information

New Travel COBJs for Coastal Municipalities and State Hotel Occupancy Tax

Beginning Oct. 1, there will be new comptroller object codes (COBJs) to record state hotel occupancy tax when traveling to the following three cities: Corpus Christi, Quintana and Surfside Beach. HB 1915 expands the definition of a coastal municipality to add these three cities to the list of those that receive a partial refund of their hotel occupancy tax.

When traveling on state business to one of these cities, employees will use the corresponding COBJ on the travel voucher when seeking reimbursement for the state hotel occupancy tax. Currently Galveston (7136), South Padre (7137) and Port Aransas (7138) are receiving the refund. Starting Oct. 1, Corpus Christi (7139), Quintana (7140) and Surfside Beach (7141) will also begin receiving a 2 percent refund of the state occupancy tax paid.


Travel 45-Day Calendar

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Glenn Hegar
Texas Comptroller of Public Accounts
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