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# SPRS Authorized Salary/Rate Calculation Method

Following is the description of the method to be used in the Standardized Payroll/Personnel Reporting System (SPRS) to calculate and validate authorized salaries reported by agencies to the Comptroller's office. If authorized salaries reported to SPRS do not match the calculation described in Part I, employee transactions for both personnel and payroll will be rejected. The calculation will be used whenever any type of adjustment is made to an employee's authorized salary. Salary/rates on Schedule C must conform to the table amounts specified in the General Appropriations Act (GAA) and in documents provided by the Comptroller's office. When calculating the amount of an increase, decrease, reclassification, changes in assigned work hours or pay cycle changes, the authorized salary/rate must conform to the method described in Part II. Monthly salaries are internally calculated to eight decimal places and then are truncated to two and hourly rates are rounded to five decimal places.

## Part I

- Calculation of Authorized Salaries
- Schedule C Salaried Employee
- Schedule C Hourly Employee
- Exempt, Unclassified, or Schedule A/B Salaried Employee
- Exempt, Unclassified, or Schedule A/B Hourly Employee

## Part II

- Verifying % of Increase/Decease, Minimum Increase/Decrease of $30, or Change in Assigned Work Hours or Pay Cycle Change for Exempt, Unclassified, or Schedule A/B
- Exempt, Unclassified, or Schedule A/B Hourly Employee Becoming Salaried (Reason Code 050)
- Exempt, Unclassified, or Schedule A/B Salaried Employee Becoming Hourly (Reason Code 050)

## Calculation of Authorized Salaries

For all salary calculations, always start with the GAA annual salary to compute the employee's monthly salary or hourly rate.

## Schedule C Salaried Employee

(Assigned work hours must agree with the values provided to SPRS-maximum of two decimal places.)

Get the GAA Annual Salary from table based on Salary Schedule, Group, and Step GAA Annual Salary / 12 = Monthly Salary truncated to 2 decimals If monthly Monthly Salary * (Assigned Work Hours/40) = Comparison Salary truncated to 2 decimals Else If semi-monthly (Monthly Salary * (Assigned Work Hours/40)) /2 = Comparison Salary truncated to 2 decimals End-if End-if Record ID 220 Salary Authorized Base must equal Comparison Salary or transaction will be rejected.

## Schedule C Hourly Employee

Get the GAA Annual Salary from table based on Salary Schedule, Group, and Step GAA Annual Salary / 2080 = Comparison Rate rounded to 5 decimals Record ID 220 Hourly Rate must equal Comparison Rate or transaction will be rejected.

## Exempt, Unclassified, or Schedule A/B Salaried Employee

Salary Authorized Base reported should be calculated as: ((Old Salary / (Old Assigned Work Hours/40)) * x) * (New Assigned Work Hours/40); where x, is 1 for no increase, 1+ percentage for increase, or 1-percentage for decrease For Exempt and Unclassified Get the Not to Exceed Annual Salary which is the maximum from the GAA Not to Exceed Annual salary or the approved Governor's Increase Annual Salary Not to Exceed Annual Salary / 12 = Max Monthly truncated to 2 decimals Min Monthly comparisons do not apply For Schedule A/B: Get the GAA Min Annual Salary and GAA Max Annual Salary from table based on Salary Schedule and Group GAA Min Annual Salary / 12 = Min Monthly truncated to 2 decimals GAA Max Annual Salary / 12 = Max Monthly truncated to 2 decimals Min Monthly * (Assigned Work Hours/40) = Comparison Min Salary truncated to 2 decimals Max Monthly * (Assigned Work Hours/40) = Comparison Max Salary truncated to 2 decimals Record ID 220 Salary Authorized Base must be greater than or equal Comparison Min Salary or transaction will be rejected. Record ID 220 Salary Authorized Base must be less than or equal Comparison Max Salary or transaction will be rejected.

## Exempt, Unclassified, or Schedule A/B Hourly Employee

Hourly Rate should be calculated as: (((((Old Hourly Rate *2080)/12)* x)*12)/2080) where x, is 1 for no increase, 1+ percentage for increase, or 1-percentage for decrease For Exempt and Unclassified Get the Not to Exceed Annual Salary which is the maximum from the GAA Not to Exceed Annual salary or the approved Governor's Increase Annual Salary Not to Exceed Annual Salary / 2080 = Max Rate rounded to 5 decimals Min Rate comparisons do not apply For Schedule A/B: Get GAA Min Annual Salary and GAA Max Annual Salary from table based on Salary Schedule and Group GAA Min Annual Salary / 2080 = Min Rate rounded to 5 decimals GAA Max Annual Salary / 2080 = Max Rate rounded to 5 decimals Record ID 220 Hourly Rate must be greater than or equal Min Rate or transaction will be rejected. Record ID 220 Hourly Rate must be less than or equal Max Rate or transaction will be rejected.

## Verifying Percentage of Increase/Decrease, Minimum Increase/Decrease of $30, or Change in Assigned Work Hours or Pay Cycle Change for Exempt, Unclassified, or Schedule A/B

If Previously Salaried Old Salary / (Old Assigned Work Hours/40) = Old Monthly Salary truncated to 2 decimals unless the salary is from Schedule C, in which case the GAA annual salary/12 is the old monthly salary Else If Previously Hourly (Old Rate * 2080) / 12 = Old Monthly Salary truncated to 2 decimals unless the salary is from Schedule C, in which case the GAA annual salary/12 is the old monthly salary End-if End-if If Currently Salaried 220 Salary Authorized Base / (Current Assigned Work Hours/40) = New Monthly Salary truncated to 2 decimals Else If Currently Hourly (220 Hourly Rate * 2080) /12 = New Monthly Salary truncated to 2 decimals End-if End-if If Increase If percentage increase (Schedule A or B) Old Monthly Salary * (1+ Percentage) = Comparison Salary truncated to 2 decimals Else If $30 increase (Schedule A or B) Old Monthly Salary + 30.00 = Comparison Salary End-if End-if New Monthly Salary must be greater than or equal to Comparison Salary or transaction will be rejected Else If Decrease If percentage decrease (Schedule A or B) Old Monthly Salary * (1- Percentage) = Comparison Salary truncated to 2 decimals Else If $30 decrease (Schedule A or B) Old Monthly Salary - 30.00 = Comparison Salary End-if End-if New Monthly Salary must be less than or equal to Comparison Salary or transaction will be rejected New Monthly Salary must equal Old Monthly Salary or transaction will be rejected End-if End-if

## Exempt, Unclassified, or Schedule A/B Hourly Employee becoming Salaried (Reason Code 050)

(Old Hourly Rate * 2080) /12) * (Assigned Work Hours/40) = Comparison Salary truncated to 2 decimals Record ID 220 Salary Authorized Base must equal Comparison Salary

## Exempt, Unclassified, or Schedule A/B Salaried Employee becoming Hourly (Reason Code 050)

((Old Salary * 12) /(Assigned Work Hours/40)) / 2080 = Comparison Hourly Rate rounded to 5 decimals Record ID 220 Hourly Rate must equal Comparison Hourly Rate

## Document Changes

Revision Dates | Revision Descriptions |
---|---|

08/19/2003 | Modified the Authorized Salary/Rate Calculation Method to reflect the removal of steps from Salary Schedule A and the minimum $30 increase/decrease for certain Reason Codes for Salary Schedule A (effective 09/01/2003). |