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Batch Status Code Flowchart and Definitions

Batch Status Code Flowchart

Document Status Code Definitions

Statuses Definitions
*Code redefined by ACR 17673 (01/28/2005).
B* Accepted benefit transactions (530 Record) and zero net transactions have posted to SPRS history, but no transactions were sent to USAS. Only rejected transactions identified on the status file and exception reports should be corrected and resubmitted.
C A critical document-level error has caused the entire document to be rejected by SPRS; the document should be corrected and resubmitted.
E Employee-level errors were encountered in processing a SPRS-only or benefits-only document. Only rejected payments identified on the status file and exception reports should be corrected and resubmitted.
F The document passed SPRS edits, but was rejected by USAS. Use the exception reports to correct any SPRS employee-level errors, resolve USAS funding or profile errors, and resubmit the document.
O The document has been entered on the Payroll Approval Screen. If this status shows up on the day following file submission, the associated document was not submitted to SPRS.
P A SPRS-only or benefits-only document has processed without errors. No further action is needed.
R No critical document errors were detected, but all payments were rejected for employee level errors.
U The document passed SPRS and USAS edits, and has posted. Only rejected transactions identified on the status file and exception reports should be corrected and resubmitted.

Document Changes

Revision Dates Revision Descriptions
01/28/2005 Modified the description for Status B to include zero-net transactions that are not sent to USAS (ACR 17673).

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Susan Combs
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.state.tx.us
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