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Glenn Hegar  ·  Texas Comptroller of Public Accounts

SPRS Fiscal Year-End Processing Instructions for the Rollover to Fiscal 2016

Issued: July 27, 2005
Updated: July 10, 2015 – View Changes

FPP O.002


Applicable to

State agencies reporting to the Standardized Payroll/Personnel Reporting System (SPRS)

Note to CAPPS Agencies:

  • CAPPS Central agencies: CAPPS support staff will complete the fiscal year-end process with agency assistance and automatically send the applicable transactions to SPRS on behalf of the CAPPS Central agencies.
    • HHS agencies will follow the process for CAPPS Central agencies.
  • CAPPS Hub agencies: CAPPS Hub agencies are responsible for completing their own fiscal year-end process in both CAPPS and SPRS.

For information on CAPPS fiscal year-end processing, please contact your agency’s CAPPS Support staff. Authorized agency Support staff at CAPPS agencies may contact the CAPPS Help Desk by submitting a Support Request in the Solution Center or emailing for more information.


SPRS agencies must process transactions in the proper order for the rollover to fiscal 2016. All fiscal year-end rollover and September maintenance transactions should be completed by the payroll due dates in September to ensure employees are paid correctly.

Please complete the steps in the SPRS Rollover to Fiscal 2016 Processing Instructions provided in this fiscal policy and procedure (FPP).

Note that agencies must submit an F16 reason code record effective Sept. 1, 2015, for every active employee. Please see the SPRS Fiscal Year Rollover Records for All Employees (login required) for more information.

Additional steps are required for employees on temporary assignment or on disciplinary reduction.

For more information, see SPRS Maintenance Before and After the Rollover to Fiscal 2016 in this FPP.

Changes to this Document
07/10/2015 Revised for fiscal 2016 processing
07/03/2014 Revised for fiscal 2015 processing
07/03/2013 Revised for fiscal 2014 processing
Glenn Hegar
Texas Comptroller of Public Accounts
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