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USAS Coding Instructions

D71 GAAP Function Profile

Centrally defined. The GAAP Function Profile (D71) screen is used to define generally accepted accounting principles (GAAP) functions to allow financial information to be summarized for state agencies that perform similar functions. The D71 profile contains the number and the title for each function. Each agency is assigned a GAAP FUNCTION on the Agency Profile (DØ2). GAAP FUNCTION is used to present summarized revenues and expenditures on the Comprehensive Annual Financial Report (CAFR).

 TEXAS  SD71           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                      GAAP FUNCTION PROFILE                       PROD 
                                                                               
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                               
           GAAP FUNCTION:                                                       
                                                                               
                   TITLE:                                                       
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                        STATUS CODE:          
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                               
                                                                               
                                                                               
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS                                         
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

GAAP FUNCTION (Control key – Required)
Enter the two-digit GAAP function.

04 General government
05 Regulatory services
06 Health and human services
07 Natural resources/recreational services
08 Transportation
10 Public safety and corrections
11 Education
14 Teacher retirement benefits
15 Employee benefits
16 Capital outlay
17 Debt service

TITLE (Required to add new record)
Enter the GAAP function title (up to 50 characters).

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.

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Susan Combs
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.state.tx.us
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