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USAS Coding Instructions

D28 Grantor Profile

Agency defined. The Grantor Profile (D28) screen defines the grantor ID and is a required field on the Grant Number Profile (D47). The grantor ID is used as a sort option on grant reports such as:

  • Federal Cash Transaction Report (DAFR8500)
  • Request for Advance or Reimbursement (DAFR8520)
  • Grant Financial Status Report (DAFR8530)
 TEXAS  SD28           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                       GRANTOR PROFILE                            PROD 
                                                                               
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                               
       AGENCY:     (MUST BE IN D02 AGENCY PROFILE)                              
           ID:                                                                  
                                                                               
         NAME:                                                                  
                                                                               
    ADDRESS 1:                                                                  
    ADDRESS 2:                                                                  
    ADDRESS 3:                                                                  
                                                                               
         CITY:                                STATE:    ZIP CODE:               
                                                                               
                                                                               
                                                                               
                                                                               
                                                        STATUS CODE:           
 EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                               
                                                                               
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record

Note: The agency number is a required field for the next action to display information.

R Recall

*Note: Record must be recalled before this action can be performed.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency.

ID (Control key – Required)
Enter the grantor identification number (up to 14 digits).

NAME (Required to add new record)
Enter the grantor name (up to 30 characters).

ADDRESS 1 (Required to add new record)
Enter the address 1 (up to 40 characters).

ADDRESS 2 (Optional)
Enter the address 2 (up to 40 characters).

ADDRESS 3 (Optional)
Enter the address 3 (up to 40 characters).

CITY (Required to add new record)
Enter the city (up to 30 characters).

STATE (Required to add new record)
Enter the two-character state abbreviation.

ZIP CODE (Required to add new record)
Enter the ZIP code (up to nine digits). The first five digits are required, and the next four are optional.

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.

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Susan Combs
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.state.tx.us
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