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Susan Combs•Texas Comptroller of Public Accounts

Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Introduction

Introduction

The Comptroller’s office is responsible for providing instructions to state agencies and institutions of higher education to enable them to complete the annual financial report required by Texas Government Code, Section 2101.011.

Texas Government Code, Section 2101.012, directs the Comptroller’s office to provide these instructions. This statute puts Texas on a financial reporting course that better assists creditors, investors and the public in general in assessing the financial condition of our state. The statute designates the Comptroller of Public Accounts as the official to prescribe uniform accounting and reporting procedures for each state agency, including universities, to use in preparing the information requested under Texas Government Code, Section 2101.011.

The Comptroller’s office designated the Financial Reporting section of the Fiscal Management Division to prescribe the form and content of the agencies’ AFRs.

Note: If your agency uses outside professional assistance in report preparation, the outside assistant is required to follow the Comptroller’s reporting requirements. Provide the URL to the Comptroller’s Reporting Requirements for Annual Financial Reports of State Agencies and Universities website to the outside parties responsible for the preparation of the audited financial reports to ensure agency compliance.

In addition, S.B. 1, 83rd Legislature Regular Session, 2013, Article IX, Section 7.02(a) states that:

“None of the monies appropriated by this Act may be expended after November 20 following the close of the fiscal year unless an annual report has been filed by the executive head of each agency specified in this Act in accordance with § 2101.011, Government Code.”

As required by Texas Government Code, Section 403.013, the Comptroller must issue to the governor, on the last day of February of each year, a statewide financial report prepared in accordance with generally accepted accounting principles.

This reporting requirements website was developed to facilitate statewide reporting and to assist each agency in posting fiscal year-end adjusting entries for reconciling its annual financial data to the Uniform Statewide Accounting System (USAS) and to its agency’s accounting system.

Legend for Fiscal Year Dates

The following legend is provided to identify the fiscal years referred to in the text and examples.

  • “20FY” or “FY” = 2014 (where FY = future year)
  • “20CY” or “CY” = 2013 (where CY = current year of the AFR)
  • “20PY” or “PY” = 2012 (where PY = prior year)
  • “20PPY” or “PPY” = 2011 (where PPY = previous prior year)

Rounding

Each agency must not round any of the numbers presented in its AFR and all numbers must be presented in dollars and cents. This includes numbers in notes and exhibits. The only exceptions are:

  • Agency 010 – Texas Guaranteed Student Loan Corporation
  • Agency 012 – Texas State Affordable Housing Corporation
  • Agency 202 – State Bar of Texas

These agencies (010, 012, 202) may report numbers rounded to the dollar.

When submitting notes on Internet applications, agencies must follow the submission instructions on rounding requirements.

Sunset Review

Contact the Sunset Advisory Commission at (512) 463-1300 or use the Comptroller Manual of Accounts, Volume I to verify if your agency is subject to Sunset Review. For assistance in the proper procedures if your agency is abolished through the Sunset Review, contact your appropriation control officer.

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Susan Combs
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.state.tx.us
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