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Susan Combs  •  Texas Comptroller of Public Accounts

Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Interfund Activity & Transactions

Balance Sheet for Interfund Activity
Due From GAAP Operating Fund/Due To GAAP Agency Fund Type

If an agency has an amount in a GAAP agency fund (FT 09) that belongs to another agency, a due from/due to transaction must be processed to record the accrued receivable and corresponding liability. This entry records the due from other agencies in an operating fund (the receiving agency) for amounts received from a GAAP agency fund (the sending agency).

  • Use T-codes 115 and 116.
    • T-codes 115 and 116 are balancing T-codes.
    • T-codes 115 and 116 post as of the effective date of the transaction and generate T-codes 117 and 118 — reversing the effect of the transaction using the current system management date. If the transaction is backdated, the generated T-codes post in the next accounting period.
  • General ledger entry is not necessary since GL accounts are within the T-codes.
  • The AGL is required.
Seq No Batch Type Doc Type Eff Date Fin Agy TC AY PCA COBJ Amount R Appn No AGL Fund
To Record a Due From a GAAP Agency Fund in a GAAP Operating Fund
(1) 5 U 0832CY XXX 115 XX XXXXX XXXX $ XX.XX   XXXXX AGYAAAA0 BBBB
To Record a Due To a GAAP Operating Fund in a GAAP Agency Fund
(2) 5 U 0832CY XXX 116 XX XXXXX N/A $ XX.XX   XXXXX AGYBBBB0 AAAA

Accounting effect of above entry:

Debit Credit
(1) To Record a Due From a GAAP Agency Fund in a GAAP Operating Fund    
  0284 Due From Other Agencies $ XX.XX  
  5001 Revenue Control – Accrued   $ XX.XX
(2) To Record a Due To a GAAP Operating Fund in a GAAP Agency Fund    
  1149 Funds Held For Others $ XX.XX  
  1050 Due To Other Agencies   $ XX.XX

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Susan Combs
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.state.tx.us
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