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System Changes

ACR 60028: TINS Change
Warrant Size Change

What’s New on FMX?

USAS Profile Rollover to FY/AY16 Set for June 20

The annual rollover for profiles in USAS will occur on June 20. The process automatically creates new profiles for fiscal year (FY) 2016 and appropriation year (AY) 2016, based on existing FY15 and AY15 profiles.

For more information, see USAS Profile Rollover (FPP Q.007).

Direct Deposit Checklist Covers Rule Reminder, Form Deadline and Security Tips

The State Agency Direct Deposit Checklist for agencies and institutions of higher education includes:

  • Links to the updated Administrative Rules for Electronic Fund Transfers
  • Details on the June 15 deadline for agency form submission and important form reminders
  • Recommendations to reduce security risk

If you have questions, please contact Payment Services.

Hotel Occupancy Tax Refund Reports Available June 9

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.

The hotel occupancy tax refund for March through May will be available on the DAFR8190 and DAFR8200 reports on June 9.

For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).

Fiscal 2016 Payroll Due Dates and Direct Deposit Schedule Posted

For state agencies and institutions of higher education, the payroll due date for monthly and twice-monthly payrolls is no later than the seventh workday before payday.

Submitting your payrolls to the Comptroller’s office on or before the due dates assures adequate processing time for direct deposits and warrant distribution.

See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2016 payroll due dates and direct deposit schedule.

GASB Component Unit Survey Due Aug. 14

Any agency with new potential component units or changes to existing component units must complete and submit the online 2015 Component Unit Survey. The survey must be completed by Aug. 14.

If you have questions, please contact your financial reporting analyst.

Reminder — Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems

Letter of Authorization (LOA) Signature Lists currently on file for HRIS, SPRS, USPS and CAPPS will expire on May 31.

By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA Signature List form. Beginning June 1, only newly authorized state employees may request data changes.

For detailed instructions, see Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009).

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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