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What’s New on FMX?

AFR Reporting Requirements Now Available

The Comptroller’s Financial Reporting section is pleased to present the fiscal 2016 Reporting Requirements for Annual Financial Reports (AFRs) of State Agencies and Universities. The AFR website presents all reporting requirement information in an organized, user-friendly and intuitive format for users. Each agency and university must refer to the AFR Reporting Requirements website when preparing its fiscal 2016 AFR and posting fiscal year-end entries to reconcile the AFR to USAS.

Reminder — Register Now for the July 7 AFR Update Webinar

Don’t forget to register for the AFR Update Webinar taking place on Thursday, July 7 from 9 a.m. to noon. Registration is required through:

See the AFR Training page for more details about:

  • Event location and parking information for attendees coming to the live presentation
  • Registration, instructions and system requirements for attendees participating through the online webinar
  • How to get CPE credit for attending

July 29 Deadline Set for Fiscal 2017 USAS Budget Entries

Fiscal 2017 appropriation budgets must be entered into USAS and all required documentation submitted by the July 29 deadline.

Budget entry and documentation submission must be completed before appropriation control officers can approve a budget setup.

Agencies and institutions of higher education are encouraged to use the provided Excel spreadsheets for completing the required schedules. Please note the special requirements for unobligated balances.

For the spreadsheets, instructions, definitions and examples, see Establishing Appropriations by Method of Finance, Rider and Capital Budget Schedules (FPP A.020).

Fiscal 2016 Third Quarter Post-Payment Audit Reports Have Been Posted

The Fiscal 2016 Third Quarter Post-Payment Audit Reports are available for view, print and download now. For more audit resources including Fiscal Policies and Procedures, forms and contact information, see the Audit topic page on FMX.

To receive email notifications on each audit report posted, subscribe via GovDelivery.

Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts

To ensure correct year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts are asked to certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree.

Only cash accounts with balances created from funds in the State Treasury are subject to this requirement.

The certification is due by July 8. All corrections must be entered into USAS by July 29.

See USAS Balance for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for additional information, including instructions for requesting access and completing the forms.

Federal Overtime Changes Effective Dec. 1

The U.S. Department of Labor has released the final rules governing which executive, administrative and professional employees (white collar workers) are exempt from the Fair Labor Standards Act (FLSA) minimum wage and overtime pay protections.

The Federal Overtime Changes Effective Dec. 1, 2016 advisory is intended to ensure that state agencies and institutions of higher education are aware of the changes.

Note: The Texas Comptroller of Public Accounts does not provide guidance on matters related to the FLSA and overtime exemptions.

Reminder – Review the Direct Deposit Checklist

The State Agency Direct Deposit Checklist for agencies and institutions of higher education includes:

  • Links to Administrative Rules for Electronic Fund Transfers
  • Instructions for submitting your agency’s method of direct deposit authorization for approval if you do not use the Comptroller form
  • Automated Clearing House (ACH) related reminders
  • Recommendations to reduce security risk
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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