The annual rollover for profiles in USAS will occur on June 20. The process automatically creates new profiles for fiscal year (FY) 2016 and appropriation year (AY) 2016, based on existing FY15 and AY15 profiles.
For more information, see USAS Profile Rollover (FPP Q.007).
The State Agency Direct Deposit Checklist for agencies and institutions of higher education includes:
- Links to the updated Administrative Rules for Electronic Fund Transfers
- Details on the June 15 deadline for agency form submission and important form reminders
- Recommendations to reduce security risk
If you have questions, please contact Payment Services.
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.
The hotel occupancy tax refund for March through May will be available on the DAFR8190 and DAFR8200 reports on June 9.
For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).
For state agencies and institutions of higher education, the payroll due date for monthly and twice-monthly payrolls is no later than the seventh workday before payday.
Submitting your payrolls to the Comptroller’s office on or before the due dates assures adequate processing time for direct deposits and warrant distribution.
See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2016 payroll due dates and direct deposit schedule.
Any agency with new potential component units or changes to existing component units must complete and submit the online 2015 Component Unit Survey. The survey must be completed by Aug. 14.
If you have questions, please contact your financial reporting analyst.
Letter of Authorization (LOA) Signature Lists currently on file for HRIS, SPRS, USPS and CAPPS will expire on May 31.
By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA Signature List form. Beginning June 1, only newly authorized state employees may request data changes.
For detailed instructions, see Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009).