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Monday, Aug. 3

Tuesday, Aug. 4

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System Changes

ACR 60014 : TINS Change
Mid-Day MC Reactivation

What’s New on FMX?

Legislation-related Substantive Changes Made to Comptroller Manual of Accounts for Fiscal 2015

A number of substantive changes have been made recently to the Texas Comptroller Manual of Accounts (FPP Q.009) for fiscal 2015 due to legislation passed by the 84th Legislature, Regular Session. The list includes entries that have been added, deleted or significantly modified.

The manual provides current information on state agencies, appropriated funds and accounts and object codes to be used in properly recording accounting transactions.

For questions, please contact Samuel.Miller@cpa.texas.gov.

AFR Update Webinar Recording Now Available

The recording of the AFR Update Webinar from July 9 is now available.

The video segments available are:

  • Introduction
  • Overview, Highlights and Changes
  • GASB Update
  • USAS Year-End Processes
  • GR Reconciliation
  • Interfund Activities
  • Basis Conversion Adjustments
  • Common AFR Errors
  • Questions and Answers/Closing Comments

You can view the recordings broken out by topic. No CPE credit will be offered for viewing these recordings.

Report on Certain Salary Supplements Due by Sept. 15

State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State no later than Sept. 15.

The online Salary Supplementation Report form must be submitted electronically to the Comptroller’s office and a hard copy must be mailed to the office of the Secretary of State no later than Sept. 15 to allow for the processing of September payrolls.

For additional information including instructions and the online report form, see Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031).

SPA/AFR Reconciliation Deadlines Approaching

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:

  • Simplified reporting agencies electing to submit early — Sept. 28
  • Simplified reporting agencies not electing to submit early — Oct. 20
  • Full reporting agencies — Oct. 20
  • Consolidated university systems — Nov. 1 (Applies only to institutions of higher education choosing to report to SPA for fiscal 2015)

See State Property Accounting System/Annual Financial Report Reconciliation (FPP C.015) for more information.

Hotel Occupancy Tax Refund Reports Available Aug. 9

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.

The hotel occupancy tax refund for June through July will be available on the DAFR8190 and DAFR8200 reports on Aug. 9.

For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).

HRIS Higher Education Reappointment Reporting Begins Soon

Institutions of higher education must report certain information about jobs and reappointments to HRIS at the beginning of each fiscal year. Due dates for when institutions must submit reappointment information via electronic file transfer (EFT) are:

  • Sept. 9: EFT #1 – Classifications and Carriers
  • Sept. 11: EFT #2 – Reappointments for Fiscal 2016
  • Sept. 15: EFT #3 – Terminations for Fiscal 2015

The deadline to submit HRIS September maintenance is Oct. 7.

See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) for details, including instructions for reporting reappointment information.

Note: During the fiscal year reappointment process, Fiscal Management still requires an HRIS EFT Specifications form (73-162) for EFT #1, #2 and #3.

Reminder — GASB Component Unit Survey Due Aug. 14

Any agency with new potential component units or changes to existing component units must complete and submit the online 2015 Component Unit Survey. The survey must be completed by Aug. 14.

If you have questions, please contact your financial reporting analyst.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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