The Texas Comptroller of Public Accounts offers two new Where the Money Goes tools that make it easier for the public to find and analyze payments made by state agencies and institutions of higher education.
- The Travel Payments tool breaks down payments by agency, individual payee, type of travel expense and more.
- The Payments to Payee tool is a new view of the state’s check register that lists individual payments, transaction dates, comptroller object codes and more.
These data visualization tools will replace most of the classic tools, which will still be offered for a limited time. A comparison of classic and data visualization tools is available.
See Where the Money Goes Requirements (FPP G.004) for details on the responsibilities of state agencies and institutions of higher education.
State agencies and institutions of higher education must report payables and binding encumbrances for second quarter fiscal 2015 appropriations no later than March 30 to the Texas Comptroller of Public Accounts.
Quarterly certification must be entered in the online form.
For more information, see Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019).
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.
The hotel occupancy tax refund for December through February will be available on the DAFR8190 and DAFR8200 reports on March 9.
For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).
The Texas Comptroller of Public Accounts’ ability to accurately distinguish confidential and non-confidential payments is critical in making payment information promptly available to the public. State agencies and institutions of higher education must ensure that confidential transactions are properly marked to protect payee confidentiality as stipulated by USAS Confidential Indicator (FPP E.045).
Under state law, it is the responsibility of the agency submitting a transaction to determine the confidentiality of the transaction. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552). When an agency marks a transaction confidential, the agency should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.
Note: “Agency” includes institutions of higher education.