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Calendar

Friday, Oct. 20

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System Changes

ACR 60159: TINS Change
New PYWTHB Screen
ACR 60100: USAS Change
New DAFR360B

What’s New on FMX?

Benefit Replacement Pay Leveling Election Due

State agencies that permit eligible employees to level their benefit replacement pay (BRP) must update their payroll/personnel systems for December payrolls paid in calendar year 2018. 

Learn more about Benefit Replacement Pay (BRP) Leveling Election (FPP F.035).

Instructions for Deleting USAS IT File Transactions Have Been Updated

Instructions for deleting non-posted and posted transactions in the USAS Internal Transaction File have been updated. See USAS Internal Transaction File Maintenance and Super Security Delete Process (FPP Q.001) for the updated instructions and latest contact information.

Notify Comptroller’s Office of Personal Safety Exception to Open Records Requests

An exception to open records requests is available for employees who would be under substantial threat of physical harm if information such as work location were to be made public. See Personal Safety Exception in Confidential Employee Information for Open Records Requests Requiring Agency Input (FPP L.004).

If your agency has employees who may qualify for the personal safety exception, contact Ruth Soucy in Open Records at (512) 475-0411 or Ruth.Soucy@cpa.texas.gov.

Reminder – See Dates for Annual Encumbrance Certification and Automated Lapsing

By Oct. 30 each year, state agencies and institutions of higher education must lapse appropriation balances that exceed the level necessary to satisfy any outstanding binding encumbrances and/or payables.

All agencies must submit the online Annual Certification by Oct. 30.

The Comptroller’s office is statutorily required to lapse all unencumbered nonconstruction appropriation balances for all prior appropriation years on Nov. 1 of each fiscal year. To facilitate this, an automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle.

For full details, see Encumbrance Report and Lapsing of Appropriations (APS 018).

Reminder – Form for Semiannual Verification of Users’ Security Access Levels Due Oct. 31

Security coordinators are required to certify that their records are up to date through a semiannual security verification process that is concurrent for all Fiscal Management applications.

Review the instructions for the Semiannual Verification of Users’ Security Access Levels (FPP K.009) (login required). If you have questions, email sfs.security@cpa.texas.gov.

Reviews must be completed in accordance with FPP K.009 and the Texas Administrative Code. Please complete and return the Attestation form (73-326) to the Comptroller's office by Oct. 31. Delinquent submissions will be escalated through your agency’s and CPA’s Fiscal Management chain of command.

Latest eXpendit Updates Now Available

The Restricted Expenditures and Contracts tabs were updated to reflect legislative changes.

To learn more, see Latest Updates on eXpendit.

Substantive Changes Made to Texas Comptroller Manual of Accounts

Several substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The Manual of Accounts provides current information on state agencies, appropriated funds, accounts and object codes used in properly recording accounting transactions.

The latest changes include routine maintenance and edits, and also reflect legislation passed by the 84th Legislature, Regular Session, and 85th Legislature, Regular Session, that took effect Sept. 1.

Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements

The transaction entry screens in USAS and CAPPS allow state agencies and institutions of higher education to enter payment-related information in the invoice number and description fields.

Under no circumstances should agencies and institutions enter confidential or sensitive information such as complete or partial Social Security numbers or information covered by the Protected Health Information Prohibition.

For complete information and to review procedures for compliance with field requirements, see USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023).

TFOA Now Accepting 2018 Nominations

State agency officials have until Nov. 8 to nominate candidates for the 2018 Texas Fiscal Officers’ Academy (TFOA), a professional development program for state agency fiscal officers. Candidates must be nominated by their executive directors or chief fiscal officers.

The 2018 TFOA curriculum is divided into three topics:

  • Feb. 12 – The Art of the Budget Process
  • March 19 – Fiscal Management
  • April 23 – Accountability and Transparency

See the TFOA website for details on the three-week course and the nomination process, instructions and form.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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