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Calendar

Friday, April 18

Monday, April 21

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System Changes

ACR 43303: TINS Change
Payee Number Conversion Phase 3
ACR 44302 : TINS Change
Mid-day Validation Process
ACR 43305: USPS Change
Payee Number Conversion Phase 3
ACR 43304: SPRS Change
Payee Number Conversion Phase 3

What’s New on FMX?

Fiscal 2013 Summary of Federal Expenditures by State Agency and Single Audit Report Package Now Available

The following items in the Reference section of the Financial Reporting topic area on FMX have been updated for fiscal 2013:

If you have questions, please contact your financial reporting analyst.

Reminder — Deadline Approaching for First Quarter Veteran Workforce Summary Reports

The Veteran Workforce Summary Report acknowledgement form and complaints report must be submitted by April 23.

For more information, please see Veteran Workforce Summary and Veteran Complaint Reports (FPP F.038).

Reminder — Warrant Pickup Authorization Form Due April 22

Every two years, the Fiscal Management Division updates the Agency Authorization for Warrant Pickup form (74-189). All authorizations now on file will terminate at 5 p.m. on April 30, and the new forms become effective May 1.

State agencies and institutions of higher education must return their completed authorization forms to the Fiscal Management Division no later than April 22. For more information, see Renewal of Agency Authorization for Warrant Pickup (FPP B.053).

Note: If an agency’s renewal form is not on file by May 1, warrants will not be distributed for that agency.

Warrants Available for Pickup 8 to 10 a.m. on Friday, April 18

Although the Comptroller’s office will be closed for business in observance of Good Friday on April 18, Payment Services will distribute warrants from 8 to 10 a.m. for the April 17 processing cycle.

The authorized agency and/or delivery service representative must be included on the Agency Authorization for Warrant Pickup form (74-189) and have photo identification. To gain access to the LBJ building, your agency runner can knock on the main entrance door to notify the guard or call (512) 475-0510 if the guard is not present.

Note: If your agency has warrants for wire transfers on April 18, your agency runner needs to deliver them to the Treasury.

USAS Payment Processing Changes Effective April 7

Unless noted otherwise in the Matrix for TINS Payee Number Conversion (Excel), USAS transactions submitted as of April 7 will fail if submitted with TINs that begin with 2.

USAS Coding Instructions (FPP Q.010) now covers the new ORIGINAL VN NO field on the Vendor Profile (34) and notes that any vendor/payee number (1, 2, 3 or 7) can be used for Vendor Transaction Inquiry (85).

For more information, see Payee Number Conversion. Please email payee.conversion@cpa.state.tx.us or call the Payment Services Help Desk at (512) 936-8138 if you have any questions.

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Susan Combs
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.state.tx.us
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