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Calendar

Monday, July 6

Tuesday, July 7

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System Changes

ACR 60014 : TINS Change
Mid-Day MC Reactivation

What’s New on FMX?

HB 6 Limits New Accounts, Funds and Revenue Dedications

House Bill 6, 84th Legislature, Regular Session, continues the policy of the Legislature to limit the number of new GR accounts, special funds and dedications of revenue. A summary of HB 6 is available at Funds Consolidation: Limits on New General Revenue Accounts, Special Funds and Dedications of Revenue (FPP A.046).

AFR Reporting Requirements Now Available

The Comptroller’s Financial Reporting section is pleased to present the fiscal 2015 Reporting Requirements for Annual Financial Reports (AFRs) of State Agencies and Universities. The AFR website presents all reporting requirement information in an organized, user-friendly and intuitive format for users. Each agency and university must refer to the AFR Reporting Requirements website when preparing its fiscal 2015 AFR and posting fiscal year-end entries to reconcile the AFR to USAS.

Download Training Materials for the AFR Update Webinar

The training materials for the Annual Financial Report (AFR) webinar event are now available on the Training page of the AFR website. Users may download/print the training materials (PDF format) and follow along during the webinar.

Fiscal 2015 USAS Annual Close Process Now Online

The USAS annual cash-basis close for fiscal 2015 will occur on Monday, Aug. 31. The instructions and master schedule including important deadlines for submitting documents to USAS for fiscal 2015 processing are now available.

Please adhere to the deadlines in the schedule to ensure that fiscal 2015 documents process before the year is closed.

For more information, see USAS Annual Close Process (FPP Q.004).

Master Schedule of Year-End Close Events Available

New this year is the Master Schedule of Year-End Close Events that includes:

  • All processing deadlines
  • The dates and times the online systems will be unavailable
  • Contacts for any issues

CAPPS Financials Year-End Processing Instructions Issued

A new Fiscal Policy and Procedure (FPP) on CAPPS Financials Year-End Processing Instructions (FPP T.001) has been issued.

If your agency uses CAPPS Financials, please see the instructions for important deadlines and steps to follow.

USPS and SPRS User Group Meetings Set for July 23

USPS and SPRS User Group meetings will be held on July 23 to discuss:

  • Legislative Updates
  • System Changes

The USPS meeting will be held 9:00 to 11:30 a.m. and the SPRS meeting will be held 1:30 to 3:00 p.m. Both meetings will be held at the Travis Building in Room 1-111. Register to attend in person or via teleconference:

For more information, see USPS and SPRS User Group Meetings.

Continuing Professional Education (CPE) credit will be awarded for in-person attendance, so registration is encouraged. Teleconference attendees cannot receive CPE credit.

CAPPS Agencies: It is recommended that CAPPS Hub HR/Payroll agencies participate in the SPRS User Group meeting since these agencies are responsible for SPRS reporting. CAPPS legislative and system changes will be provided to CAPPS Central HR/Payroll agencies at the next HR/Payroll User Group meeting (TBD).

Reminder — Register Now for the July 9 AFR Update Webinar

Don’t forget to register for the AFR Update Webinar taking place on Thursday, July 9 from 1:30 to 3:30 p.m. Registration is required through GoToMeeting to participate. Topics include:

  • Changes in the AFR requirements
  • GASB update information
  • ACO presentation on USAS year-end issues
  • Potential problem areas that need to be addressed
  • Changes to the AFR Web applications

If you would like to receive Continuing Professional Education (CPE) credit, you must:

  • Register for the webinar through GoToMeeting prior to the webinar

    — AND —

  • Log in with your individual webinar ID and attend the webinar on July 9 from 1:30 to 3:30 p.m.

    — AND —

  • Answer four of the six questions presented during the webinar

Note: Viewing the webinar as part of a “group” will not yield CPE credit for each individual. Only the individuals who registered, logged in and answered four out of six questions are eligible for CPE credit.

Signed rosters cannot be used as proof of attendance.

Complete Inventory of CAPPS Financials and HR/Payroll Reports Now Available

The CAPPS page on FMX now includes a Reports section with links to CAPPS statewide reports in Excel. This page will be updated as new reports are made available.

The spreadsheets include the module, report title, system, navigation and long description for Financials or HR/Payroll

If you have questions, please contact your agency’s CAPPS support staff. Authorized agency support staff may contact the CAPPS Help Desk at (512) 463-CAPPS (2277) for additional assistance.

Warrants Available for Pickup 8 to 10 a.m. on Friday, July 3

Although the Comptroller’s office will be closed for business on July 3, Payment Services will distribute warrants from 8 to 10 a.m. for the July 2 processing cycle.

The authorized agency and/or delivery service representative must be included on the Agency Authorization for Warrant Pickup form (74-189).

Note: If your agency has warrants for wire transfers on July 3, your agency runner needs to deliver them to the Treasury.

Preliminary Copies of the 2015 EEO-4 Report Available July 22

Preliminary copies of the 2015 Equal Employment Opportunity (EEO)-4 Report will be available to agencies July 22 via electronic file transfer. Agencies must review the preliminary report and submit the electronic Report Acknowledgement form to the Comptroller’s office by Aug. 3.

The EEO-4 Report reflects state agency hiring practices for odd-numbered years and is used by the Governor’s Office to comply with the reporting requirements of the U.S. Equal Employment Opportunity Commission. A preliminary report is provided to allow agencies time to review the data and enter or submit changes before the final report is sent.

For complete information, see Equal Employment Opportunity Report (EEO)-4 (FPP G.003).

Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports

July 15 is the maintenance/ corrections deadline for the Second Quarter Veteran Workforce Summary Reports (April 1 – June 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on July 16. The quarterly report acknowledgement form (with required complaint reporting included) must be submitted by July 23.

For more, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

Fiscal 2015 Third Quarter Post-Payment Audit Reports Have Been Posted

The Fiscal 2015 Third Quarter Post-Payment Audit Reports are available for view, print and download now. For more audit resources including Fiscal Policies and Procedures, forms and contact information, see the Audit topic page on FMX.

To receive email notifications on each audit report posted, subscribe via GovDelivery.

Reminder — Register Now for the July 9 AFR Update Webinar

Do you help prepare your agency’s or university’s annual financial report (AFR) or enter AFR data into USAS?

If so, join us for the AFR Update Webinar on Thursday, July 9 from 1:30 to 3:30 p.m. Topics include:

  • Changes in the AFR requirements
  • GASB update information
  • ACO presentation on USAS year-end issues
  • Potential problem areas that need to be addressed
  • Changes to the AFR Web applications

Registration is required through GoToMeeting.

If you would like to receive continuing professional education (CPE) credit, you must:

  • Register for the webinar through GoToMeeting prior to the webinar

    — AND —

  • Log in with your individual webinar ID and attend the webinar on July 9 from 1:30 to 3:30 p.m.

    — AND —

  • Answer four of the six questions presented during the webinar

Note: Viewing the webinar as part of a “group” will not yield CPE credit for each individual. Only the individuals who registered, logged in and answered four out of six questions are eligible for CPE credit.

Signed rosters cannot be used as proof of attendance.

Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts

To ensure correct year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts are asked to certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree.

Only cash accounts with balances created from funds in the State Treasury are subject to this requirement.

The certification is due July 9. All corrections must be entered into USAS by July 30.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for additional information, including instructions for requesting access and completing the forms.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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