What’s New on FMX?
Comptroller System Payee Number Conversion Phase 3 Completed
The Comptroller’s office has converted the payee numbers in TINS that begin with 2 to randomly assigned numbers that begin with 7. All state agencies and institutions of higher education must ACCEPT the new 7 TINs effective March 3. For more information, see the Extract Availability Timeline. The Agency Setup region was refreshed with production data for TINS testing during the March 1–2 conversion weekend.
All agencies and institutions must be ready to SUBMIT the new 7 TINs on or before April 7 if an extension was not approved.
Note: The rules outlined in the Matrix for TINS Payee Number Conversion (Excel) go into effect April 7. Unless an extension was approved, agencies must use/send 7 numbers for payee maintenance (according to Matrix rules) and for USAS payments (except when the four-day grace period applies).
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Initial Conversion File Extracts Now Available
The Comptroller’s office has completed converting the payee numbers in TINS that begin with 2 to randomly assigned numbers that begin with 7. The production Initial Conversion (XRF file) is now available for agencies to “get” from the Comptroller mainframe server. The online systems are now available during the usually scheduled times. For additional information, see the Payee Number Conversion resource page.
File Submission Deadlines Extended to 4 p.m.
Please note that the file submission deadlines have been extended to 4 p.m. for the following systems:
Note: The USPS and SPRS deadlines have not changed. The USPS deadline remains 2 p.m., and the SPRS deadline is still 5:30 p.m.
Fiscal 2013 CAFR Now Available
The Texas Comprehensive Annual Financial Report (CAFR) is published to provide a thorough picture of the state’s financial condition. The report is compiled from information in the statewide financial systems and individual agency annual financial reports.
The CAFR includes financial statements for the primary government and the component units of the state, management’s discussion and analysis, and a statistical data section.
Second Quarter Payables and Binding Encumbrances Must Be Reported by March 30
State agencies and institutions of higher education must report payables and binding encumbrances for second quarter fiscal 2014 appropriations no later than March 30 to the Texas Comptroller of Public Accounts.
For more information, see Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019).
Hotel Occupancy Tax Refund Reports Available March 9
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.
The hotel occupancy tax refund for December through February will be available on the DAFR8190 and DAFR8200 reports on March 9.
For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).
Online Systems to be Unavailable March 1 for the Payee Number Conversion
The Payee Number Conversion requires shutting down the online systems on Saturday, March 1. The systems should be available as usual from noon to 7 p.m. on Sunday, March 2, but check What’s New on FMX for updates.
The following systems are affected:
- Human Resource Information System (HRIS)
- State Property Accounting System (SPA)
- Standardized Payroll/Personnel Reporting System (SPRS)
- Texas Identification Number System (TINS)
- Uniform Statewide Accounting System (USAS)
- Uniform Statewide Payroll/Personnel System (USPS)
Please email email@example.com or call the Payment Services Help Desk at (512) 936-8138 if you have any questions.
CAPPS Financials Production Maintenance Feb. 28 – March 2
CAPPS Financials Production environments will undergo scheduled maintenance beginning Friday, Feb. 28 at 7 p.m. until Sunday, March 2 at 12 noon to perform Phase 2 of the Payee Number Conversion Project.
The following environments will be unavailable:
- FSPRD – CAPPS Financials Production
- EPPRD – CAPPS Financials Production Portal
- FSRPT – CAPPS Financials Reports
All batch interfaces will process normally during this conversion.