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Glenn Hegar  ·  Texas Comptroller of Public Accounts

CAPPS HR/Payroll Year-End Processing Instructions

Issued: July 15, 2016
Updated: July 14, 2017 – View Changes

FPP T.003

Overview

Applicable to

State agencies using the Centralized Accounting and Payroll/Personnel System (CAPPS) HR/Payroll module (Central agencies only)

Policy

CAPPS Central agencies must follow these instructions to properly prepare for the fiscal year-end (FYE) process.

You must provide agency-specific details to the CAPPS team at the Comptroller’s office (for example, Reallocation Reason Code for reallocated job codes, employees to be restored to Temporary Assignment after the rollover to fiscal 2018, etc.). The CAPPS team will complete the rollover steps on your agency’s behalf while the system is down.

All steps on the schedule must be completed before you can:

  • Enter any 9/1 Job Data transactions or Position Data updates (except terminations effective Sept. 1, 2017)
  • Run the September payroll

Note: The CAPPS team will also carry out the Standardized Payroll/Personnel Reporting System (SPRS) Fiscal Year-End Processing Instructions for the Rollover to Fiscal 2018 for central agencies. Hub agencies are responsible for completing the SPRS fiscal year-end process.

Schedule

  • Normal processing will be available through 5 p.m. on Aug. 31, 2017.
  • All transactions processed on Aug. 31 will be sent to SPRS before the CAPPS team begins the FYE process.
  • The system will be unavailable beginning at 5 p.m. on Aug. 31 through close of business on Sept. 4, 2017.
  • Normal CAPPS activities will resume at 7 a.m. on Sept. 5.

Note: This schedule is subject to change and will be updated as necessary.

Changes to this Document
07/14/2017 Updated for rollover to fiscal 2018
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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