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Susan Combs  •  Texas Comptroller of Public Accounts

General Revenue Reimbursement for Statewide Allocated Costs

Issued: Nov. 1, 2005
Updated: Oct. 24, 2013 View Changes

FPP A.022


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May 30, 2014

Third Quarter Reimbursement Due

Aug. 29, 2014

Fourth Quarter Reimbursement Due

Nov. 29, 2014

First Quarter Reimbursement Due

Feb. 28, 2015

Second Quarter Reimbursement Due


Questions concerning the statewide cost allocated to your agency should be directed to Terrie Boland in the Governor’s Office at (512) 936-0166 or The allocation was developed by MGT of America and is taken from the FY2013 Statewide Cost Allocation Summary of Fixed Costs PDF.

Questions about the worksheet or the reimbursement process should be directed to your appropriation control officer.


Applicable to

All executive branch agencies. Judicial branch and legislative branch agencies are not subject to the SWCAP statutes.


Certain state agencies provide accounting, computing, payroll and other statewide support services on a centralized basis. For federally supported programs within state agencies, the federal government shares in the cost of these services. The Statewide Cost Allocation Plan (SWCAP), developed by the Governor’s Office, identifies these costs and allocates them to the appropriate agencies.

Information for the fiscal 2014 statewide cost allocation to each agency was taken from the FY2013 Statewide Cost Allocation Plan, Summary of Fixed Costs PDF reported by the Governor’s Office.

Each year agencies are asked to allocate their portion of statewide costs to the appropriate source of funds. Using the SWCAP and billing procedures prescribed by the Governor’s Office, the Texas Comptroller of Public Accounts (Comptroller’s office) bills agencies for their portion of the statewide costs allocated to them. Agencies are asked to reimburse the General Revenue Fund (GR) for the billed amounts. This process, with links to detailed instructions, is summarized below.

Distribute statewide costs among sources of funding

Each agency’s portion of the statewide costs is recorded on the Fiscal 2013 Statewide Cost Allocation Summary of Fixed Costs by Agency. Agencies are asked to indicate the basis used to allocate the agency’s statewide cost and use that basis to distribute their statewide costs among sources of funding on the Statewide Cost Allocation Worksheet PDF. For detailed instructions, see Instructions for Completing the Statewide Cost Allocation Worksheet.

The completed Statewide Cost Allocation Worksheet PDF is due Oct. 15, 2013. For agencies not submitting a worksheet, the Comptroller’s office will distribute statewide costs based on the agency’s appropriation year (AY) 2014 method of finance.

Reimburse the General Revenue Fund for the amount owed

The Comptroller’s office uses the information agencies submit on their worksheets to determine the amounts GR will be reimbursed. The calculations are based on the AY14 method of finance for agencies not submitting worksheets.

Agencies may choose to make quarterly payments or pay the entire amount owed in one payment. If the quarterly option is selected, the first quarter of the amount owed should be returned to GR by Nov. 29, 2013. The remainder should be evenly distributed between the final three quarters. The balance of the amount owed may be paid at any time. See Instructions for Reimbursing the General Revenue Fund for details.

The first quarterly payment is due Nov. 29, 2013.

Legal Cites

Billing state agencies for statewide costs: Chapter 2106 of the Government Code and Article IX, Section 15.04, of the General Appropriations Act (GAA).

Changes to this Document
10/24/2013 Updated Agency Statewide Cost Allocation Plan by Method of Finance for 2014
09/30/2013 Dates and schedules were updated
10/08/2012 Two schedules were revised: FY2012 Statewide Cost Allocation Plan, Summary of Fixed Costs and Fiscal 2012 Statewide Cost Allocation Summary of Fixed Costs by Agency
10/02/2012 Dates were revised and forms were updated
02/01/2012 Replaced fiscal 2011 schedules with fiscal 2012 schedules
01/25/2012 Fiscal 2012 reporting for the first and second quarters has been combined with Statewide Cost Allocation Worksheets due Feb. 10

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Susan Combs
Texas Comptroller of Public Accounts
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