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Calendar

Monday, May 4

Tuesday, May 5

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System Changes

ACR 42272: TINS Change
Mail Code Security Change
IR 17382: USAS Change
Warning Encumbrance Edit for All Active Appropriations

What’s New on FMX?

USPS/SPRS User Group Meeting Set for May 21

A combined USPS and SPRS User Group meeting has been scheduled for May 21 to discuss:

  • Legislative Items of Interest
  • Affordable Care Act (ACA) Reporting Requirements

The meeting is scheduled from 2 to 4 p.m. in Room 1-111 of the Travis Building. Register in Training Center (login required) to attend in person or via teleconference.

For more information, see USPS/SPRS User Group Meeting.

Note: Continuing Professional Education (CPE) credit will be awarded for in-person attendance, so registration is encouraged. Teleconference attendees cannot receive CPE credit.

TINS ACR to Make Warrant Changes May 5

TINS Application Change Request (ACR) 60028 will migrate May 5 to change the warrant size and appearance.

The new warrants will be 8.5 x 3.5 inches printed on an 8.5 x 11 sheet that includes the stub. Each agency will receive their warrants tri-folded and ready for insertion in #10 window business envelopes.

Your agency may need to stock envelopes to accommodate the new warrant size. Current warrant envelopes may need to be stocked for 30–45 days after May 5 for distribution of released held warrants issued before May 5.

For more information, please see TINS ACR 60028.

Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems

Letter of Authorization (LOA) Signature Lists currently on file for HRIS, SPRS, USPS and CAPPS will expire on May 31.

By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA Signature List form. Beginning June 1, only newly authorized state employees may request data changes.

For detailed instructions, see Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009).

Promote National Direct Deposit Month with Updated Materials

To mark National Direct Deposit Month in May, the Direct Deposit: Bank on It topic page now features:

  • Updated Marketing Materials for State Agency Use ready to be customized with your agency contact information, including:
    • Payroll and vendor/payee stuffers in English and Spanish
    • A promotional flyer
  • Information on enhanced protections against fraud
  • The option of requesting a report that shows how your agency’s direct deposit percentage has been increased over time in addition to the link to Agency Direct Deposit Percentages for the past month

Direct deposit saves time, money and resources. Use the Savings Calculator to see how much increasing direct deposit participation can save your agency.

For more information, please contact Payment Services.

Reminder – Warrant Size to Change May 5

Effective May 5, the state warrants (checks) will have a different size and appearance.

The new warrants fit in #10 window business envelopes and will be 8.5 x 3.5 inches printed on an 8.5 x 11 sheet that includes the stub. Your agency may need to stock envelopes to accommodate the new warrant size.

Held warrants issued before May 5 that are released will be in the current size. Current warrant envelopes may need to be stocked for 30-45 days after May 5 for distribution of released held warrants issued before May 5.

The stub will have:

  • 30 spaces for the invoice number (increased from 14 spaces)
  • 35 spaces for a payment description (increased from 30 spaces)

Note: Payment-related information may not include any confidential or Protected Health Information as outlined in USAS Invoice Number Field Requirements (FPP E.023).

If you have questions about the warrant changes, please contact Payment Services.

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Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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